MEMBERSHIP UPDATE CENTRE (MUC)

LOGGING IN

To access the MUC, your member record needs to reflect your status as Club Secretary or Club Secretary/Treasurer. If you have never accessed the MUC before, you will need to set up your own login credentials by following the instructions under First time logging in?. If you have accessed the MUC before, enter the email listed in your member record and your password.
NOT LISTED AS THE SECRETARY?
If you are not listed as the secretary or secretary/treasurer in your club roster, you will not be able to set up a login and password. Send an email to Membership Services (memberservices@kiwanis.org) with your name, club name, club ID, and position.

CHECK TO SEE THAT YOUR EXECUTIVES ARE LISTED ON THE DASHBOARD

If you have different positions in your club other than the traditional (President/Co-President, VP, Secretary, Treasurer), please determine which exec best fits each position for the purposes of submitting rosters. Typically, the Secretary is responsible for gathering membership records, while the Treasurer collects dues. Only the Club Secretary has special access in their MUC account.

HOW TO USE THE GOOGLE SHEET

PURPOSE

This roster is meant to help facilitate the MUC process every year, as well as allow the District to keep track of your club's members throughout the year! Since the 2017-2018 service runs from April 1, 2017 to March 31, 2018, ANY members who join within that time are legitimate members of Circle K International and MUST pay District Dues.

Club Officers – Login to see yours!

RESPONSIBLE

District Dues should be collected by the Club Secretary/Treasurer and submitted by December 1st, 2017.

MONTHLY REPORT FORM DASHBOARD

Look on the left side of the page when you log in to find:

  • Me: which includes your profile information
  • Membership Update Cntr: Clicking this icon will take you to the Membership Update Center where you can update your club roster and pay club dues.
  • ​Monthly Report: Clicking this will take you to the Monthly Report form.

MONTHLY REPORT LAUNCH PAGE

Once you’ve clicked on the Monthly Report Form icon, you will arrive on the Monthly Report Launch Page.

  • You will see the monthly reports available for completion.
  • On the 1st of each month, a new report will appear on this page for that month.
  • Any previous month’s report (beginning in April) will be available for review or updating at any time during the administrative year (April 1, 2017-March 31, 2018)
  • The April Report will always at the top of the list and each subsequent month will populate below it, as you can see in the picture.

REPORT WALKTHROUGH

Remember, the April 2017 form would be reporting on March's activities.
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At the top of the page you’ll see CKI Monthly Report, the month and year, and your club’s ID number. Verify this is the correct month you want to edit.

Here's what to expect for each month:
  • Total number of service hours (independent hours + CKI hours)
  • Number of Interclubs Completed
  • Number of Kiwanis Family Relation Events/Meetings
  • Service Partners/Preferred Charities your club has worked with during the month

Click on the blue question mark for the definition of an interclub and Kiwanis Family Relation.
SPECIFIC QUESTIONS
From time to time, specific questions will be added to the report, such as “Has your club elected new officers?” These specific questions will vary from month to month, but will only require you to check a box, enter a number, or provide a brief explanation.
RECOGNIZE A MEMBER WHO HAS GONE ABOVE AND BEYOND
The final question on the report asks you to submit a member who has gone above and beyond in the last month. 
This is not required; however, we do enjoy hearing what exceptional things members are doing in their local communities and may reach out to that individual to spotlight them in the future. Furthermore, your District Board will feature them on social media or in District Publications (e.g. The Current)!

If you choose to complete this section, their name will automatically populate as you start typing names of those club members on your roster. A name will only populate if the person is listed on your club roster. 

Then, you will enter an explanation of how this member has gone above and beyond.

Note: All three fields (name, email, explanation) are required if you choose to complete this question on the report. ​
ADDITIONAL COMMENTS OR CONCERNS
The final section allows you to add additional comments or concerns. This is not required.
Once you’re satisfied with the information you entered for each question, click submit at the bottom of the report. ​
Once you click submit you will see a copy of your completed Monthly Report as shown below. Notice you can save as a PDF of your report if wish by clicking on the PDF icon.
As you can see from this instructional manual, the monthly report is not complicated nor should it be time consuming, especially if you have all the information you need to input into the form prior to beginning it.

Therefore, make sure to have a system in place to keep track of your member's individual hours (e.g. Google form) as well as your Circle K activities. The Google Sheets in your club's District Portal account will remain if you wish to use them.

questions about the process?

CONTACT DISTRICT GOVERNOR LYNDSAY AND DISTRICT SECRETARY JESSICA FOR MORE INFORMATION!